In a nutshell, you want to write a description of every process in your business that is so precise that someone with your knowledge of products, but who knew nothing about running the business could do so. Of course, it's unlikely that you'll ever need someone to run it for you; but if you've created a system that is as exact as that, then you'll have no trouble performing each process in the least amount of time.
Why, however, would you want to do it. I mean, given all of the other things you must do, why would you want to take time out of your already full days and make the effort to write everything down?
Well, there are three reasons.
First, it's easy to forget what to do. Sounds crazy. I know. But, some activities you'll only do every few weeks, such as search for and register a new domain name. Other activities you'll do every day, such as create your products.
No doubt, you've discovered already that you sometimes need to remind yourself of how to do something that you've done before. What a waste of time! It would be so much easier if you could just follow a checklist. Well, why not create one?
The next thing to remember is that all of the online services that you use - web host, autoresponders, shopping carts, forum and blog software, etc. - gets updated regularly. If you don't have a description of how your current version works, then it will be a lot harder to figure out how to alter your routine to allow for any changes.
Sometimes steps are combined or eliminated altogether. Without a description of what you normally do, you may not be able to understand how to change your process without spending a lot of time trying to figure it out.
And that's what systems are for: to substantially reduce the amount of time you spend accomplishing everything that you do in your online business.
The third reason is that when your services revise their programs, it will be harder to recognize what has changed if you don't have a description of how it works now.
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